How Technology Has Affected the Modern Workplace

How Technology Has Affected the Modern Workplace

Throughout history, technology has continuously modified the way employees across every industry do their work. Not long ago, companies were in the mess of numerous paperwork. Heavy expenses were incurred so as to reach customers, memos had to be released and posted on notice boards, as well as numerous meetings in rooms.

Nevertheless, technology has changed all of this and made work more comfortable. You now stand a chance to work in the comfort of your home effectively. Here are some of the ways in which technology has reshaped the modern workplace. 

1. Speed and Efficiency

Technology has made it possible for you to work faster and become more fruitful when working from home. Using modern software systems not only motivates you to do more work but also do a clean job. Unlike in the past, when you had to do a lot of paperwork, completing a task is now just a click away. 

Technology has streamlined how fast a certain task will be completed. It has become easy to track down how your colleagues are working and bring out better results together. Therefore, the ability to bring out fast and efficient results lies on the screen in front of you. 

2. Better Team Collaboration

Technology has dramatically changed the way people used to communicate. Smartphones, chat apps, and social networking sites have taken communication to another level. This makes it easy to get in touch with your colleagues and deliberate on how you can continue being more productive. 

Technology has also made it easier for managers to track the progress of every employee. This keeps every worker on their toes and ensures that all work is efficiently done and thus more output. Holding meetings has also become easy due to teleconferencing. This saves you not only time but also the extra expenses that would have been used to commute to the office.

3. Reduced Risk of Security Breaches

Initially stealing essential and sensitive information from a company was easy, but now with technology, it has almost become impossible to get such information. This is because proper security measures brought about by technology have been put in place.  

Technology has also made it possible for every employees’ conversations to be tracked. This ensures that no security breach is caused by any of your colleagues. When your company is secure, you also become secure in terms of your job. 

4. Effective Cost Management

Every company’s goal is to increase profitability as well as the quality of services offered. Now that technology has made working from home easy and effective, the overall expenses of the company have reduced. Manual handling of tasks has been eliminated and more efficient ways have been put in place

The use of computers while working from home helps you to get more accurate results, unlike when you had to do a lot of paperwork. Once accuracy has been achieved, there is an easy retrieval of information anytime it is needed. Besides, the work that could have been done by several people is easily done by one person in the comfort of their home. This helps to reduce many expenses in your company while achieving more profits. 

5. Keeps The Business Fully Organized

Technology makes it possible for the business to be well organized. When working from home, updating your progress and achievements on your company’s online data records brings out clear and clean work, unlike when using paperwork. This makes it possible to easily trace and know how well you are faring in line with the requirements of the company. 

Not only are you able to keep track of what you are doing, but also track how your collaborative workmates are doing too. This helps you to make comparisons and improve where necessary, thus increasing your productivity. 

6. Difficulty Detaching from Work

Working from home can be very enjoyable, especially now that we are living in a modern world. If not well planned, you may meet yourself working overtime and making it hard to break off from work. This becomes possible due to the beauty of working with modern tools, but it can bring about negative results when not carefully observed. 

In as much as you can do a lot of work when working from home, setting working hours and keenly following them is very crucial. This is because overworking leads to burnout and then, in turn, low productivity. Making sure that you take breaks from work is very vital and ends up increasing your productivity.

Technology has, therefore, made working from home not only possible but also effective and very fruitful. To learn more about this, feel free to contact us today.

Working From Home? Keep The Spirit of Teamwork Alive With These Tips

If the spread of the novel coronavirus (COVID-19) has forced you and your employees to work from home, you may be wondering how you can keep team spirit alive in the weeks to come. If you work in an industry where teamwork is a vital part of your business, you may be concerned that your bonds as a team, and your ability to collaborate, may begin to deteriorate as a result of a prolonged period of remote work; however, this does not have to be the case.

There are many simple and cost-effective strategies that you can employ to maintain a sense of community amongst your staff even while going an extended period of time apart. Here are just a few of the ways that you can keep team spirit alive while working from home.   

Encourage Water Cooler Talk

Water cooler talk and socializing on breaks is essential in creating a sense of community in the workplace. Coworkers build bonds that allow them to work better together, and many people even develop friendships that transfer outside of the workplace during their trips to the water cooler. However, there is often a misconception that time spent socializing at work means lost productivity while the opposite may be true. In fact, there is some evidence that small water cooler breaks can boost productivity by helping relieve stress and improve concentration, and it doesn’t hurt that these breaks help employees to bond.

To maintain this sense of community while your company is working remotely, you should create a designated place for casual conversation where people can go throughout the day, such as in a group-chat application like Slack. Make sure to get the conversation going every day with fun ice breakers and conversation starters such as asking people to share their opinion about the latest episode of The Voice or This is Us, or by asking the highly debated question of whether or not a hot dog is a sandwich.

Schedule Time to Play Games

Another fun way to bond and stay connected while working remotely would be to schedule a few times a week where you and your team play games as a group. Platforms like Kahoot and Steam make it easy for groups to play games together remotely using their interactive platforms. You may even be surprised to learn that these platforms not only keep team spirit up, but they may also help certain team members to come out of their shell, causing your team to actually grows closer. Some games like Codenames are even designed specifically for group-chat platforms, making them easy for you and your team to play remotely.    

Create Competition With Team Fitness Goals

Friendly competition can also be an exciting way to build and maintain relationships amongst your staff during a period of telecommuting. For instance, you could consider splitting your staff into teams and giving the teams fitness goals that they have to collaborate on to achieve. Investing in team Fitbits or similar technology can allow everyone to track their goals, share progress updates, and encourage each other. This is a great way to not only keep team morale up, but it will also encourage physical activity during a time where people may be less active.  

Share Your Hobbies

Considering people are more likely to spend time at home while social distancing protocols are in effect, it is likely that everyone will be spending more time on hobbies or catching up on the latest Netflix series. A great way to promote team spirit would be to encourage people to talk about what they are doing, watching, or reading to pass the time, and create a chat channel that encourages staff to participate in the same activity remotely. For instance, get everyone to agree to read the same book, or watch the same TV show, and set a time to talk about it in a few days. A remote book club can allow staff to bond over shared interests. 

Even if you and your staff work from home, this does not mean that you can’t have team spirit. Contact us to learn more about steps that you can take to keep team morale high while working from home during the coronavirus.