Data Backup Protects Everything You’ve Built

Data center with server racks, IT working server room with rows of supercomputers. 3D concept illustration of information technology, cyber network, hosting, data backup, render farm, storage cloud

When you have a thorough and powerful data backup strategy in place at your business, you are protecting your operations, your employees, and your customers from an array of terrible scenarios. Unfortunately, many businesses don’t think of data loss in the terms it should be considered in, a complete travesty. Today, we thought we would briefly describe the long and short of data backup and recovery practices that can put your business in a position to secure and restore your data should it be corrupted, destroyed, or stolen.

The Role of Data Backup

The first thing you should know about a backup solution is that it has to take into account the data and systems it is backing up. If your staff is actively adding data to backed up databases, you will want to enlist the use of incremental backup solutions that can be updated as they work, rather than backing up the whole system once per day. The benefit of this is obvious. With solid data redundancy, you won’t have to worry about extremely expensive operational redundancy.

Most modern businesses have a lot of data that they should protect. To effectively do that, we recommend that businesses use the 3-2-1 rule. This states that any organization that wants to ensure data redundancy keep three separate copies of their data, with two being kept onsite for fast recovery and one being kept off site, preferably in a cloud-hosted data center. This ensures that any data is protected and ready to restore regardless of the circumstances surrounding your data loss. Your data is effectively protected against malware attacks, true disasters like fire or flood, or corruption or loss from human error, which unfortunately happens more than anyone would like. By having multiple copies of data, especially copies that are set to automatically backup incrementally, you are ensured that if you need to recover data, that you have as much of your data as possible.

How It Affects Disaster Recovery

Your disaster recovery strategy is likely more than just restoring data from backup, but make no mistake about it, it is an integral part of the process. When your business is hit with a data loss situation, the speed in which you are able to recover from that event is one of the most important metrics, as sustained downtime can hurt any business. So, with getting data restored quickly being a top priority, the 3-2-1 rule becomes important. By having a backup on hand to restore from, your recovery time will be reduced as compared to restoring from the cloud. However, if your business is dealing with a disaster scenario, and you lose the ability to restore from onsite backup, your cloud backup can be used as a server until you can get onsite hardware up and running again.

At AE Technology Group, we offer a backup and disaster recovery (BDR) service that works for any business. Not only do we adhere to the 3-2-1 rule, we have a team of trained IT technicians at the ready to help get your business’ data back, and get your operations running quickly. If you would like more information about the BDR service and how it is a complete solution for your business’ needs, contact us today at (516) 536-5006.

Take Charge of Security With Two-Factor Authentication

take charge of security with two factor authentication
2 Factor Authentication

As attacks by hackers become all too common, it is increasingly important to ensure that accounts and passwords are protected. Two-factor authentication (2FA) provides an extra level of protection to accounts and is an important security option that all companies should consider. If you have questions or would like to learn more, AE Technology Group would be happy to help.

What is Two-Factor Authentication?

Two-factor authentication provides a method for ensuring that accounts are safe, even if a password is hacked or stolen. In addition to use of a password, 2FA requires that the account holder provide an additional piece of data or information to confirm the account. While there are many options for the second authentication factor, three common choices are:

  • A piece of information unique to the user, such as a password or PIN;
  • A physical object owned by the user, such as a smartphone or token; or
  • A biometric indicator, most commonly fingerprints verified by a fingerprint reader.

When an account needs to be verified, the system will first require that the user enter their password and then request their second form of authentication. For example, after a password is entered, the system may generate a phone call to the user’s smartphone.

What Are the Benefits of 2FA?

The most obvious benefit to 2FA is security. In the password/smartphone example used above, a hacker would only gain access to the account if they knew the account password and had access to the associated smartphone. 2FA also allows for increased flexibility for workers. Without having to worry about the safety of their devices, they can work remotely and in more locations – allowing them to maximize their time and productivity.

How Do I Implement 2FA?

AE Technology Group is perfectly poised to help your business implement 2FA.

Contact us today to get help improving safety and security for your business and employees.

5 Reasons Your Organization Needs a Data Replication Solution

5 reasons your organization needs a data replication solution
Your Organization

In the past, companies had only data backups to rely upon in the case of a natural disaster, a data breach, or a system failure. Whether they wanted to or not, they had no other choice but to wait hours — days in some cases, for their system to be up and running again. They likely lost at least some of the data entered in after their last full backup, with no other choice but to manually re-enter the data back into their system.

Today, even smaller companies have another option available to them — a data replication solution, which is turning out to be a game changer for many businesses after a data loss. In this article, we will outline 5 reasons why a business should carefully consider whether a data replication solution is right for them. 

1. Downtime – A Thing of the Past

If your organization would become seriously crippled by a downtime period of several days, or perhaps even just one day, taking advantage of a data replication solution may be the right thing for your organization. If having your system available is absolutely necessary to your bottom line, then you simply cannot afford even short periods of downtime.

2. Recover Almost Instantaneously  

With a data replication solution, a real-time image of current (and past) data can be recovered almost instantaneously. When configured correctly, data replication can occur within seconds, with hardly any noticeable downtime for users.

3. Streamlined Backups

A data replication solution means an instant backup is continually performed, and available at a moment’s notice. In the event of a disaster, knowing you have a readily available, complete backup without all the restoration hassles typically associated with more traditional backups, is very reassuring.

4. Reduce Costs 

Consider the costs incurred if your business goes down for a few days, or in some cases, even one day or a few hours. With data replication solutions becoming very affordable for even small businesses, it is becoming more and more cost effective for companies to incorporate data replication into their IT plan.

5. Greater Accuracy

Anyone who has ever had to reconstruct and re-enter data after a system failure is likely to tell you that the process is painstaking, time-consuming, and difficult. With a replication solution, there is no data to reconstruct or re-enter. A complete and accurate data set is ready for immediate access.

If you would like to know more about what data replication can do for your organization, please contact us.

Disaster Recovery: Most Common Causes of Data Loss

disaster recovery most common causes of data loss

An important aspect of disaster recovery planning is understanding what causes data loss. At this point, most business owners understand the risks and costs of data loss. On the other hand, not everyone is so sure as to what causes it in the first place.

We understand this and included a section in our backup solutions PDF that covers data loss causes. Here’s what we wrote:

The most common causes of data loss are due to:

  • Viruses
  • Software failures
  • File corruption
  • Hard drive crashes
  • Laptop loss / theft
  • Natural disasters
  • Power outages
  • User errors

If you’re going to plan for disaster recovery and what happens when you lose data, you also have to know why instances of data loss occur. Knowing what causes data loss will help you prevent it from ever happening. And while restoring data is good, preventing data loss is even better.

Consider what your business does daily to prevent the causes listed above. For example, write down exactly what your business does to prevent viruses. Do you have a firewall? Do you block certain websites that are susceptible to viruses? Have you educated employees about the risk of viruses?

This will give you insight as to how protected your data really is. If you find that there are many holes in your data protection plan, don’t worry. There are a few things you can do to protect your data immediately.

The best thing that we can recommend is to speak with a managed IT service provider. We can audit your data security and let you know if you need more protection. The worst case scenario is that you need to add extra security, and we can help with our flexible services. At the same time, you’re not locked into any deal or contact. There’s no pressure and you can choose what you think is right for your business.

To talk more about this or anything else, please contact us. Thanks.

No-Cost Data Security Tips

no cost data security tips

computer-security One of the most important components of your business is its information. The customer contacts, financial transactions, and supplier contracts that form this important data are under constant threat from hackers and malware. You already protect this information through sophisticated and expensive security software. Improve your safeguards using these no-cost physical security tips.

  • Watch where your displays are facing. Your computer screens can show such confidential information as customer credit card numbers, employee Social Security numbers, and products in development. If these displays face a window, then passersby can easily observe what is being entered either from the sidewalk outside or from the next building with binoculars. If these screens face a public corridor, then office visitors can also view the data. Position your displays so only the person using them can view what’s being entered.
  • Don’t log into public WiFi. You like to keep in touch with work even on your breaks. You also want to save money by using public WiFi on public transportation or coffeehouses. The problem is what you enter on these unsecured networks can easily be collected by hackers who don’t even have to be visible to you. Avoid such theft by not using any websites that require logins, such as your personal email account or the company database.
  • Secure old equipment. You like to buy the latest technology for your employees and yourself because it makes work more efficient. But what happens to the old smartphones, tablets, laptops, and other data access devices that you no longer use? Do you just put them in a drawer or desktop where anyone can steal them to glean what’s on their hard drives? Always put unused devices in a locked cabinet inside a locked room to which only you and a key employee have access. Schedule regular wipes of the memories of such machines before donating them to worthy causes.

If you want more information on how to improve your data security or if you have any issues with your systems, please contact us, your Long Island computer network support specialists.