Implementing the Best Technology Solutions for Your Business

Businessman touching tablet and laptop. Management global structure networking and data exchanges customer connection on workplace. Business technology and digital marketing network concept.

Technology is one of those parts of your operational infrastructure that plays a massive role, even if you don’t realize it. For quite some time, you’ve been using all of the standard fares for business technology, such as computers, server units, and networking components. All technology solutions for your business must eventually be replaced, so your company must have an established approach to make this happen in the most seamless and least stressful way possible.

It all starts by having a solid IT implementation strategy. Let’s take a look at some ideas you should consider when looking at your business technology strategy.

Identifying Your Technology Pain Points

When considering technology, you must think with intention. If you don’t, you might implement a “solution” that is entirely unnecessary and, thus, makes your network more complex or complicated than it needs to be. It is best to keep things simple when possible, as the more technology you implement for your business, the more opportunities there are for things to go wrong. To make sure you implement technology with intention, you must consider what problems the technology will solve.

Ask yourself, “What challenges does my business face today?” Your answer will determine which problems you want to solve.

Creating a Technology Plan and Moving Forward

Next, you want to consider how you proceed and what solution to implement. There are many choices to make, so you shouldn’t leave anything off the table. Consider multiple solutions to the problem and think about which one is appropriate for your specific needs.

Ask yourself, “How does my chosen option solve the specified problem?” If you can answer this question, then you know that you should seriously entertain implementing that option.

Implementing the Right Technology Solutions for Your Business

Now that you have determined which solution is the best forward, you can start the implementation process. This process might include a needs analysis or a cost breakdown, so whoever is in charge of the implementation process should have access to all of this information. Furthermore, you will also want to have a complete understanding of how much the solution will cost your business to implement and the expected timeline for that implementation.

Ask yourself, “Do I have the means to implement this technology?” If the answer is yes, then you can move forward with confidence.

Get Started Today!

AE Technology Group understands the frustrations of implementing new technology solutions for your business, so we make it our goal to provide accessible technology management and implementation services to all businesses, big or small. To learn more about how we can help your business get any technology solution off the ground, reach out to us at (516) 536-5006.

Working Together, Apart: The Office Guide to Social Distancing

social distancing

As many companies move into the next stage of a phased reopening plan, it’s an exciting time to get the team back together and return to business as usual. In the wake of COVID-19 and the new normal, use our office guide to social distancing to adapt, excel, and succeed together.

AE Technology Group is here to support our business clients in a successful reopening with these key tips on creating social distancing in any office space.

Lean, Mean, and Sparkling Clean

Although our offices may be running at half capacity until we slowly transition into a full workplace, there’s never been a greater need for cleanliness. Think beyond the recycling bin and develop a rotating schedule for disinfecting common areas. Frequently disinfect surfaces such as conference room tables, kitchen spaces, and front desks.

Remember that COVID-19 can survive for 24 hours to three days on hard surfaces! Daily cleaning proactively eliminates viral germs before they have time to spread. Divide tasks between in house staff members, bearing in mind flexible schedules as teams continue to increase hours. 

Consider temporarily removing shared coffee stations, microwaves, and community cupboards. As an alternative, treat your staff to a weekly local business luncheon and offer a coffee perk card instead of the traditional water cooler. Not only is this a great way to show your team how valuable they are, but it’s a responsible strategy for minimizing the spread of COVID-19.

Last but not least, please emphasize that everyone — yes, everyone — must wash their hands. 

Personal Space and the No Contact Bubble

Social distancing in the workplace is a simple matter of making the most of any space available. This may entail rearranging desks and cubicles to allow for the appropriate distancing of 6-feet apart. Considering establishing a sign-up sheet for conference rooms and limiting capacity to under ten individuals. Providing masks is a great idea to protect vulnerable workers, as well as utilizing plexiglass and other barriers to avoid direct peer-to-peer or client contact.

Small businesses may need to think outside the cubicle box and “create space” by employing back-to-back or side-to-side stations rather than front-facing ones whenever possible. Another tactic for reducing the number of people each person has contact with is to divide your staff into teams or partners so that each individual only works with 3-5 other individuals.

Provide hand sanitizer at all workstations and minimize shared devices such as phones by encouraging the use of headsets instead. Consider staggering shifts to avoid a crowd during the opening and closing hours. With a little teamwork, your company can enjoy a seamless reopening while doing your part to protect our staff and our clients.

Viruses: Not Just for People

Once you’ve implemented a germ proof social distancing plan, it’s time to take a look at technology considerations while returning to a new normal. Many staff members will likely still be working remotely for some portion of their workweek. Support your team by ensuring your network is encrypted with a strong firewall and confidential client information is well protected. Discourage the use of personal devices such as laptops, tablets, and phones for work purposes as these are often easily compromised and prone to viruses of the digital kind. Instead, assign laptops to each key member along with a list of available IT resources for training, troubleshooting, and more.

Stay connected with seamless all-in-one communication and project management software. Microsoft Teams is the number one choice for collaboration from conference calls to client meetings. Securely access and share files through SharePoint and OneDrive for added efficiency from home or anywhere in the office.

Technology Etiquette

Lastly, remember to be polite and mindful of your co-workers. With many employees working remotely for some time now, a lot of these behaviors may have slipped.

Need a little extra help migrating to a socially distant workspace?

Our experts are here to help with practical strategies for meeting your business’ technology needs and keeping everyone healthy, happy, and ready to crush that 9 to 5 grind.

The Modern Workplace and How Technology Has Affected It

how technology has affected the modern workplace

Throughout history, technology has continuously modified the way employees across every industry do their work. Not long ago, companies were in the mess of numerous paperwork. Heavy expenses were incurred so as to reach customers, memos had to be released and posted on notice boards, as well as numerous meetings in rooms. Nevertheless, technology has changed all of this and made work more comfortable. You now stand a chance to work in the comfort of your home effectively. Here are some of the ways in which technology has reshaped the modern workplace

Speed and Efficiency

Technology has made it possible for you to work faster and become more fruitful when working from home. Using modern software systems not only motivates you to do more work but also do a clean job. Unlike in the past, when you had to do a lot of paperwork, completing a task is now just a click away. 

Technology has streamlined how fast a certain task will be completed. It has become easy to track down how your colleagues are working and bring out better results together. Therefore, the ability to bring out fast and efficient results lies on the screen in front of you. 

Better Team Collaboration

Technology has dramatically changed the way people used to communicate. Smartphones, chat apps, and social networking sites have taken communication to another level. This makes it easy to get in touch with your colleagues and deliberate on how you can continue being more productive. 

Technology has also made it easier for managers to track the progress of every employee. This keeps every worker on their toes and ensures that all work is efficiently done and thus more output. Holding meetings has also become easy due to teleconferencing. This saves you not only time but also the extra expenses that would have been used to commute to the office.

Reduced Risk of Security Breaches

Initially stealing essential and sensitive information from a company was easy, but now with technology, it has almost become impossible to get such information. This is because proper security measures brought about by technology have been put in place.  

Technology has also made it possible for every employees’ conversations to be tracked. This ensures that no security breach is caused by any of your colleagues. When your company is secure, you also become secure in terms of your job. 

Effective Cost Management

Every company’s goal is to increase profitability as well as the quality of services offered. Now that technology has made working from home easy and effective, the overall expenses of the company have reduced. Manual handling of tasks has been eliminated and more efficient ways have been put in place

The use of computers while working from home helps you to get more accurate results, unlike when you had to do a lot of paperwork. Once accuracy has been achieved, there is an easy retrieval of information anytime it is needed. Besides, the work that could have been done by several people is easily done by one person in the comfort of their home. This helps to reduce many expenses in your company while achieving more profits. 

Keeps The Business Fully Organized

Technology makes it possible for the business to be well organized. When working from home, updating your progress and achievements on your company’s online data records brings out clear and clean work, unlike when using paperwork. This makes it possible to easily trace and know how well you are faring in line with the requirements of the company. 

Not only are you able to keep track of what you are doing, but also track how your collaborative workmates are doing too. This helps you to make comparisons and improve where necessary, thus increasing your productivity. 

Difficulty Detaching from Work

Working from home can be very enjoyable, especially now that we are living in a modern world. If not well planned, you may meet yourself working overtime and making it hard to break off from work. This becomes possible due to the beauty of working with modern tools, but it can bring about negative results when not carefully observed. 

In as much as you can do a lot of work when working from home, setting working hours and keenly following them is very crucial. This is because overworking leads to burnout and then, in turn, low productivity. Making sure that you take breaks from work is very vital and ends up increasing your productivity.

Technology has, therefore, made working from home not only possible but also effective and very fruitful.

To learn more about this, feel free to contact us today.

5 Reasons to Outsource Your IT Support

5 reasons to outsource your it support

The decision of whether or not to outsource your IT services can be a weighty one. On the one hand, an in-house IT team allows for close supervision, and often a deeper level of familiarity with internal networks. On the other hand, an outsourced IT provider can offer several advantages that in-house solutions simply can’t touch.

The following information discusses 5 key reasons why outsourced IT support may make a lot of sense for your company.

1. The Right Balance Between Cost and Efficiency

Any IT department worth its salt must quickly respond to and resolve key issues that arise. An in-house IT team that is understaffed and overloaded with incident tickets may struggle to keep up with the constant demands placed upon it. At the other end of the spectrum, an internal IT department may be draining cash flow away from more important assets without truly justifying the expense.

An outsourced solution can help you to find the perfect balance between labor costs and speed of resolution. This is especially true when it comes to small businesses that may not have the resources to maintain a dedicated IT team.

2. Exceptional Scalability

Your business’ IT needs may fluctuate throughout the year. Perhaps you’ll experience rapid growth, which comes with an increased reliance on IT manpower to keep your business operations running smoothly. Then again, at certain times of the year, you may not require a lot of assistance.

In either situation, managed IT services from a 3rd party provider offer a highly scalable solution. Your IT vendor can easily adapt to your current circumstances, and you won’t have to worry about juggling factors like payroll and scheduling for internal employees. Even better, if your company already has a dedicated IT team in-house, you still have the option to supplement your department with some outsourced support for busy times of the year.

3. Maximum Cost-Effectiveness

The ultimate goal for any business is to keep costs low, and profits high. Managed IT services are typically less expensive than retaining dedicated IT staff, but without sacrificing quality.

If your company needs to operate within fairly strict budgetary parameters or doesn’t have the necessary infrastructure in place for an in-house IT department, then outsourcing your IT needs makes a lot of financial sense.

4. Empowerment to Focus on the More Important Things

There are so many critical factors that contribute to running a business: product development, marketing, accounting, etc., etc. There’s no reason why company executives and senior managers should have to spend an inordinate amount of their time clearing up IT issues. Yet, that’s often what happens, especially in small companies.

Outsourced IT support allows you to focus your time and energy on the more important, “big picture” aspects of running a business. Instead of sweating the small stuff, your partnership with a reputable IT service provider will help you to keep the company network up and running without cutting into your precious time.

5. Enhanced Focus on Adaptation

When in-house IT staff members spend the majority of their time putting out fires, there’s not much they can do to help your company adapt to changing times and market-altering technologies. On the other hand, an outsourced IT solution can help you to not only stay in business on a day-to-day basis but stay ahead of the curve when it comes to the latest innovations in your industry.

Clearly, there are several compelling reasons to outsource your IT needs to a reputable 3rd party provider, such as AE Technology Group. If you’d like to learn more about the managed IT services that we offer, reach out to us today.