how to create several email signatures in outlook

how to create email signature outlook

Outlook for business has several different useful features, one of them being the ability to create multiple email signatures. The steps on how to create email signatures in Outlook are pretty easy, just follow this quick guide and you will have several signatures for different situations in no time.

Creating Your First Signature

Open Outlook. Click on File, on the upper left hand corner. Follow the menu on the left-hand side and click on Options. If you have the latest version of Outlook, it should be the 7th option right before Exit.

A dialog box will open. On the left-hand side, click on Mail, then click on Signatures… along the right-hand side. It’ll be the third option down.

Once you click on Signatures…, another box will open called Signatures and Stationary. To create a new signature, click on New. Another box will open asking you to name this new signature. Name it, and then click OK. This will bring you back to the previous screen, where the box at the bottom will be blank.

Create a signature to your liking, and then click Save. If this is the first time you are creating a signature, it is recommended to create a standard one that will be automatically attached to all new emails. On the right-hand side, you will have the option to choose a default signature for all new messages, replies and forwarded messages.

To create different signatures for different occasions or recipients, repeat the same process.

It should look like this:

  • Click New
  • Name the signature
  • Click OK
  • Write signature
  • Click Save
  • Once you’ve created your signatures, click OK and exit out of the dialog boxes.

To test, create a new email by clicking New Email on the Outlook main screen. If a signature does not automatically populate the new email, make sure you’ve set the settings on a standard signature by going back to the Signature and Stationary screen. Otherwise, you’re good to go.

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