Microsoft Exchange Online Review: What Microsoft Exchange Online Can Offer You

microsoft exchange online review what microsoft exchange online can offer you

Microsoft Exchange Online has recently upgraded their interface and are now offering new purchasing options. Businesses and individuals can now choose to use Microsoft exchange online as a stand alone service, or use it as part of the Microsoft Office 365 package.

First, we will look at the features of only Microsoft exchange online, and then we will look at the features and options that come with the addition of Microsoft Office 365.

Microsoft Exchange Online Review

Basics

Microsoft exchange online is a hosted email service. It allows you to have your email, calendar and contacts in one place that is accessible on a large variety of devices. You will be able to share your calendar and your contacts. Microsoft exchange online has all of the most up to date features in sharing, allowing you to access collaboration features that will allow you to share calendars, contacts, tasks, global address lists, groups, conference rooms and delegation capabilities.

Storage

Microsoft exchange online features excellent storage potential. You will be able to store large quantities of messages. Exchange even allows users to send messages as large as 25 MB. In addition to excellent inbox storage, Microsoft exchange online features in place archives.

In place archives help reduce the inbox clutter that plagues us all by moving older messages into an in place archive for you. It also features an in place hold that will preserve edited and deleted mailbox items, preventing you from ever losing a draft. Unlimited storage is also available. Microsoft exchange online has users covered in storing and preserving communications.

Security

Microsoft exchange online provides excellent security for its users. They provide both anti malware and anti spam protects. You will not have to worry about virus infiltrating your computer or your inbox being filled with spam instead of business communications. Exchange online works to ensure that your time on their platform is always productive.

Voicemail

They even offer voicemail! Microsoft Exchange now has the option for users to purchase hosted voice mail. They can provide call answering and a dial in user interface. In addition, they can also provide company automated attendant capabilities. Microsoft exchange takes the time to go above and beyond typical email platforms.

Mobile Versitility 

Microsoft exchange can be accessed from any device you own with an internet connection. You can access Microsoft exchange on your Windows Phone, iPhone, Android or Blackberry devices. No matter what device you use, Microsoft exchange is there to support you.

Microsoft Exchange Online With Office 365

Although Microsoft exchange online is available as a standalone feature, it is also available as part of Office 365. Office 365 offers Microsoft exchange online as well as Office, Sharepoint, and Lync. These are additional features and programs that may be useful to your business.

Microsoft Office provides users with access to Microsoft Word, PowerPoint and Excel. Sharepoint allows users to connect, organize, discover and build. Lync provides messaging, video conferencing and meetings and telephone calls all in one platform. With Office 365, you will able be send an email, build webpages, host video calls and more.

Which is right for you?

Microsoft exchange online is an advanced and up to date email platform that can provide you with excellent storage capacity, security, versatility in access and voicemail services. It can be used alone or as part of the larger Microsoft Office 365 with also provides Office, Sharepoint and Lync. Please contact us to discuss which option is right for you. At AE Technology Group, we look forward to working with you to move your business forward.

Cisco Global Study: Cloud network migration / mobile security key concerns among IT decision-makers

cisco global study cloud network migration mobile security key concerns among it decision makers
Cloud network migration

The process of ordering new IT services is evolving away from those common methods used in the past, where IT decisions and purchase orders started at the top of the company pyramid.

Today, the shift in planning and control of IT purchases is being driven by departmental needs.

Does HR see a more efficient and secure way, ala Office 365/SharePoint, to store and share employee profiles and information?

What HIPPA compliance measures need to be considered when determine storage and sharing of documents?

If so, their demand may be more urgent than, say, sales; the latter may be okay for the short term using silos of separate info residing on Excel or in Outlook.

Cisco

Increasingly, those decisions to purchase new platforms are moving from the traditional top-down approach to accommodate requirements from specific ‘lines of business (LOBs),” like sales and R&D, for example; this, according to a recent global study by Cisco Consulting Services that surveyed 4,000 IT decision makers.

The reason for the shift? Mainly, it has to do with the proliferation of mobile devices and the culture of BYOD in the workplace. As such, there is a recognized need for more control in cloud network migration among departments within an organization or business. In fact, 82 percent of those surveyed by Cisco were planning welcoming more such devices, which in turn would call for compliance and security measures.

For example, if an employee is cleared to use his own mobile device, and changes to another device, what is the policy to track and store sensitive info, particularly if the employee lives the company?

Pandora’s box opens wider with each tech advance. Moreover, by the year 2016 the report expects that cloud services will account for about 27% of IT spending.

To learn more about transition certain services and software functions to the cloud, contact us. Discover why more and more clients are coming to rely on us as their managed service provider.

Microsoft Sharepoint Online and the ‘5 Pillars of SharePoint Governance’

microsoft sharepoint online and the 5 pillars of sharepoint governance
Sharing a milkshake

At first glance, the joy of owning Microsoft Sharepoint online may be a bit overwhelming due to its vast array of features, particularly in the absence of an overall implementation plan.

Often, SharePoint’s is seen in a “singular” context to provide more efficient—and secure— document management and collaborative integration throughout the organization.

Often overlooked, are the software’s other capabilities, such its ease in developing and maintaining the company’s Intranet; too, select vendors can be given limited access to team member documents during a project.

The overall success in launching, training and maintaining the SharePoint suite can be summed up by reviewing the “5 Pillars of SharePoint Governance” with ‘security’ being the first on the list; the other remaining Pillars (auditing, reliability, usability and supportability) are also key to securing content; this, through designating user permissions, for example, not to mention keeping the network up-to-date with the most recent patches.

One of the methods of overseeing the platform to make sure it is meeting a “business goal or objective” is to appoint one Business Owner of the suite who works with the technical team ensure the untapped potential of SharePoint will ultimately evolve toward meeting those objectives.

It’s an age-old problem of overcoming people’s resistance to change, and bringing SharePoint on board pushes the envelop for many users: they need to be shown “the value in the change.”

As Jennifer Mason points out on CMSWire:

“…the trick is to know where you want to be, to start small and keep growing. You may be using SharePoint as a way to centrally store documents today, but as long as you keep the forward momentum, who knows where you’ll be three months from now?”

Furthermore, it isn’t about getting it SharePoint up and running to it’s maximum potential from the outset. More so, the successful users started “small” with an eye to adding features when the modules were understood.

Today’s successful businesses understand how important it is to use the right technology to maintain their competitive advantage. Contact us to learn more about implementing cloud-service tools like SharePoint, or why more and more clients are coming to rely on us as their managed service provider.

Cloud Computing: Why education and classrooms should embrace it

cloud computing why education and classrooms should embrace it

It’s a classic cliche: “There is one constant in the universe: Everything Changes.” Some changes are small, but then there are changes like cloud computing, which have the potential to thoroughly change the industry.

Cloud computing in schools started being used in larger universities first, but slowly filtered down into elementary schools as people got more comfortable with the technology. Cloud computing takes advantage of a shared, virtual server to work on. This saves money because you can share software licenses while increasing capacity and adding capabilities. But what can you do with it?

You can use cloud computing for just about anything you would normally do as a group on a computer. For example, as part of an IT class you might work on a program together. Each person can log onto their own computer, access the shared, virtual server with the software, write their bit of code, then upload and save it onto the server space for the others in the group to access.

You can even do something similar for an English class. If each student has a part in a story to write, then they can use the same system using different software. This can also be used for group presentations and many other things.

Let’s take Taunton’s Bristol-Plymouth Regional Technical School, for example. This high school has decided to make their own private cloud, and move all their infrastructure onto it.

“This cloud network will be accessible from anywhere and from any device providing full school workstation environments including access to applications, printers and file storage,” Lisa Roe, the director of technology said.

This isn’t as hard as it sounds, either. At AE Technology Group, we understand the importance of security, safety, and usability for schools. Contact us to learn more about what solutions you can integrate within your school and on your budget. We’re looking forward to seeing your cloud computing dreams a reality.

IT Support Why Cloud Network Migration Requires Guidance

cloud computing the future of disaster recovery
Cloud Computing

The business buzz surrounding cloud computing has the tendency to make it sound like an instant cure for every IT conundrum. Make no mistake, an effective cloud network migration will improve all of the following difficulties that dent the IT budget:

  • total cost of ownership (TCO) of IT resources
  • recurring expenses for proprietary software licenses
  • software upgrades and configurations management
  • cost of securing data resources, including malware protection, security architecture, and certified personnel
  • cost of hardware and labor needed to manage data storage
  • recurring costs and potential liabilities for backup and disaster recovery

However, cloud migrations require strategy. Leading cloud infrastructure providers have actually made it possible to spring up a fully-functioning virtual server in a matter of minutes. However, it is a tremendous folly to start signing up for services without any expert advice.

Cloud technology has taken years to mature, and has grown in scope and complexity. There is a small but knowledgable community that has come to the forefront of this field. The following issues, for example, are all questions that an experienced IT migration partner can resolve:

  1. Is it necessary to build a custom network with infrastructure as a service (IaaS), or can applications be simplified with the platform as a service (PaaS) model?
  2. Which storage solutions and software as a service (SaaS) applications will fit best with the business model and give the best ROI?
  3. How will data management and disaster recovery be addressed?
  4. Is scalability going to be an issue? Does the company have reasonable expectations of growth and, if so, is the IT infrastructure able to scale with it?
  5. Are there areas of the business model that have never been boosted by IT, and can a cloud migration reveal opportunities for any efficiency that has been looked over?

Rather than attempting a migration on your own, contact a trusted partner such as AE Technology Group.

AETG has a proven record of improving operations via a strategic and tailored move to the cloud, and can also manage the newly adopted services so that you can focus on your business mission.